Norton Rose Fulbright (Asia) LLP
Company ProfileCareer Change
Legal Secretary NEW
Foreign Law Firm, good opportunity to use excellent English skill in an international environment.
Job content
*To produce and amend documents with speed and accuracy, and to format, paginate, number and present documents in house-style
*To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard. Lunch hours are on roster basis.
*Manage diaries of allocated fee earners in Microsoft Outlook including:
-making appointments;
-arranging meetings/conferences;
-sending and responding to invites;
-booking restaurants
*To prepare papers for meetings and deal with any necessary paperwork etc. following meetings attended by fee earners
*Make travel arrangements to include preparing itinerary, booking hotels, booking flights etc.
*To maintain and update client and other relevant contact details on in-house database
*To help preparing narratives and ad-hoc billing guides as requested
*To prepare & submit Expense Claims to Finance Dept. for assigned fee earners
*To carry out photocopying, scanning, and printing (including bulks) as required
*Upkeep and management of archive/storage, and arrange for documents to be archived
*Establish filing systems and ensure filing is accurate and up to date, and maintenance of files including opening new files, preparing labels and folders
*Answer the telephone in a timely and professional manner, and take accurate telephone messages (including action required, telephone number, etc.) and deal with them appropriately
Required qualifications
*Relevant secretarial experience preferred however those with many years in domestic or international law firms, or international companies may apply
*Candidate should possess effective and efficient administration skills
*Ability to manage pressure and conflicting demands, and prioritise tasks
*Good verbal and written communication skills both on Japanese & English
*Good PC skills including Word, Outlook
*Ability to work in a team and essentially a good team player
*Must have flexibility in responding/meeting fee earners'/office management's requests
*Polite and helpful, organized, approachable and responsive
Work location
Otemachi First Square East, Tower 18F, 1-5-1 Otemachi Chiyoda-ku, Tokyo 100-0004
Working hours
09.00 hrs to 17.00 hrs, Mondays to Fridays
Type of hire
Full Time
*Probationary period is six months after joining the firm.
Salary
Annual salary 3 to 5.7 million yen
Salary will be determined according to experience.
Number of
vacation days/leave
Saturday and Sunday, holidays, year-end/New Year
Web site
https://www.nortonrosefulbright.com/en-jp
Job content(2)
*To provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested.
*Assist with reception duty:
-Secretary takes reception task when guests for fee earners visit and serving beverages for guests when necessary.
-Secretary is also required to receive courier/deliveries as a part of receptionist task and deliver envelopes/goods to relevant recipients in the office.
Apply for this Job
Please submit your application via email "recruitment.hk@nortonrosefulbright.com" or through our career website.
Please send an English resume only.
[Contact info] 〒100-0004  Otemachi First Square East, Tower 18F, 1-5-1 Otemachi Chiyoda-ku, Tokyo

Yaping Ding
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